We Are the Wild Things

​We Are The Wild Things Forest School (“we”, “our”, “us”) is committed to protecting your privacy and handling all personal information with care, transparency, and respect. This policy explains what data we collect, why we collect it, how we use it, and the rights you have under UK GDPR and the Data Protection Act 2018.

We aim to keep this clear and parent‑friendly while still meeting all legal requirements.

 

1. Who We Are

We Are The Wild Things Forest School
Based in Warwickshire, UK
Email: admin@watwildthings.co.uk
Data Controller: Matt Jones

 

2. The Personal Data We Collect

Children

• Name, date of birth, age

• Medical information (allergies, health needs, medication)

• Special educational needs information

• Emergency contact details

• Attendance records

• Photos or videos (only with consent)

Parents/Guardians

• Name

• Email address

• Phone number

• Home address

• Emergency contact details

• Communications with us (emails, forms, enquiries)

Website & Cookies

• Contact form submissions

• IP address and basic device information

• Analytics data (e.g., Google Analytics)

• Cookie preferences (with opt‑out for non‑essential cookies)

Staff & Volunteers

• Name and contact details

• DBS information

• Training and safeguarding records

• Emergency contact details

Payments (If you pay online, payment processors may collect...)

• Name

• Billing information

• Transaction details (We do not store card details.)

 

3. How We Collect Personal Data

• Registration and consent forms

• Website contact forms

• Email and phone enquiries

• In‑person sessions

• Cookies and analytics

• Third‑party booking or payment systems

• Social media interactions (messages, comments, enquiries)

 

4. Why We Use Personal Data

We process personal data to:

• Provide safe, high‑quality Forest School sessions

• Meet safeguarding and legal obligations

• Communicate with parents and carers

• Respond to enquiries

• Manage bookings and payments

• Keep children safe during sessions

• Share updates, photos, and information (only with consent)

• Improve our website and services

We always rely on a lawful basis under UK GDPR, including:

• Consent (e.g., photos)

• Contract (e.g., booking a session)

• Legal obligation (e.g., safeguarding)

• Vital interests (e.g., emergencies)

• Legitimate interests (e.g., improving our website)

 

5. Who We Share Data With

We only share information when necessary and appropriate:

• Local authority (where required for safeguarding or funding)

• Emergency services (if needed to protect a child)

• Payment processors (for bookings and payments)

• Website hosting provider

• Email provider

• Social media platforms (only if you contact us through them)

• Safeguarding partners (where legally required)

We do not sell personal data or share it for marketing.

 

6. Photos and Videos

We only take or use photos/videos of children if parents/guardians have given clear consent.
You can withdraw consent at any time.

 

7. Cookies and Analytics

Our website uses:

• Essential cookies (required for the site to function)

• Non‑essential cookies (analytics, performance)

You can opt out of non‑essential cookies at any time using the cookie banner or settings.

​

8. How Long We Keep Data

We follow statutory retention periods, including:

• Safeguarding records: kept for the legally required period

• Accident/incident forms: statutory period

• Registration and consent forms: until your child leaves + required retention

• Photos/videos: until consent is withdrawn or the purpose ends

• Emails and enquiries: kept only as long as necessary

• Website analytics: standard retention set by the provider

When data is no longer needed, it is securely deleted.

 

9. Your Rights

Under UK GDPR, you have the right to:

• Access your data

• Correct inaccurate information

• Request deletion (where applicable)

• Withdraw consent

• Object to certain processing

• Restrict processing

• Request data portability

• Complain to the ICO (Information Commissioner’s Office)

We will always respond to requests kindly, promptly, and in plain English.

 

10. How We Keep Data Safe

We use a combination of secure systems, password protection, encrypted services, and staff training to keep personal data safe. Only authorised people can access sensitive information.

 

11. Contact Us

If you have any questions about this policy or how we use personal data, please contact:

Matt Jones
Data Controller
Email: admin@watwildthings.co.uk

Or use the the contact link. We’re always happy to talk things through.

​